Best Project Management Practices and Genius Project
According to project management experts, the following are considered to be the best practices at the heart of good project management:
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Average Improvement when Project Management Practices are Implemented
- 50% in Project/Process execution
- 54% in financial performance
- 36% in customer satisfaction
- 30% in employee satisfaction
(Source: The value of Project Management, Center for Business Practices, 2001)
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For successful project management, you need a separate project description document where you can enter project overview, objectives and project team.
Genius Project provides a description document where you can enter the objectives, define the project participants and budget.
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When it comes to project planning, experts recommend to break down a project into different manageable phases and decide which products will be delivered in each phase. The WBS (Work Breakdown Structure) technique can help you to plan realistically.
Genius Project allows you to plan your project and assign tasks with Microsoft Project or a Lotus Notes built in Gantt Chart : Genius Planner.
In both tools, you can separate your project into various steps, tasks and deliverables (milestones). You can also create constraints between tasks or between deliverables allowing you to easily view the critical path of your projects.
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It is important to define who is responsible for what and the procedure of the project.
Genius Project allows to designate resources responsible for the deliverables, and tasks as well as the approver(s). Workflow can be automated for every document and also customized to support your own business processes.
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Best practices emphasize good communication between all the team members.
Genius Project is project management software with many collaboration features such as automatic email notification. You automatically receive notification when a project that concerns you is changed.
Genius Project provides also a centralized document repository. All team members have access and share the same information for effective collaboration.
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One of the major reasons for project failure is lack of consistent project and cost tracking.
Genius Project provides many detailed views to see the progress of each specific deliverable, to gauge the difference between the actual and planned timeline, and to accurately monitor the status of your project at any given time. Each month a report is created automatically that summarizes the project status with various indicators: Delayed Deliverables and Tasks, Risk, Issues and Problems. You will always be able to see who, when, how and how much.
To track the time spent on each task, Genius Project provides a timesheet to be filled weekly by every team member and approved or denied by the project manager. In the timesheet, team members can ask for more time to complete a task, giving the project manager more information if tasks are being delayed.
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It is known that all projects changes at some point and what makes a project successful is the ability to be modify the project according to the changes proactively.
Genius Project makes it possible for the team to clearly document changes, evaluate the impact, identify the affected items, and translate the new business needs to specific tasks that can be directly assigned to team members. An integrated routing process helps in both the evaluation as well as approval of the change request.
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Risks signify any event that can affect the success of the project. All risks must be carefully identified and defined in terms of impact and probability.
Genius Project provides a risk document to be accessed by all team members, allowing them to evaluate the risk probability and impact and describe its nature and source. The project manager can then decide to take corrective action to keep the project on track.
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