Mindful Project Management

24 May 2016

What is mindfulness? Well, one thing we know for sure is that it’s a pretty hot topic these days. A simple definition of mindfulness is being present and aware of what’s happening internally and externally in our surrounding environments, right now, in this very moment. The Merriam-Webster dictionary defines it as “the practice of maintaining a nonjudgmental state of heightened or complete awareness of one’s thoughts, emotions, or experiences on a moment-to-moment basis.” So the question begs, how can mindfulness relate to – and better yet improve – project management? Here are a few side effects of mindfulness and ways […]

6 Ways to Make Meetings Effective

6 May 2016
Make Meetings Effective

Love them or hate them, meetings are an important part of collaboration and delivering projects to completion. They’re essential for bringing people up to speed, solving problems and assembling teams around a project’s purpose. The catch is, they’re usually drawn out way too long, with little direction and too many people in attendance – and ultimately result in a lot of wasted time and no clearer of a direction. But the good news is, there are some clear steps to be taken to run effective and efficient meetings that teams will not only enjoy – but actually benefit from. Here […]

How Data Changes Everything

15 April 2016
Data and Project Management

A while back I was working on a project that had technically implemented well and was nearing completion. The output was not being tracked, and that was not a concern, or part of the business case. I was receiving reports with some data in them. No one wanted to know about them, so I filed them away and didn’t pay much attention to them myself either. Then one day, the project sponsor and I were talking and he asked a question that I couldn’t answer. But I knew that those tracking reports held the output data that he was after. […]

Don’t Get Alarm Fatigue!

14 March 2016
Alarm Fatigue

  Does this sound familiar? As a project manager, your project management software flashes up daily alerts for tasks that are missed, deadlines that are at risk, issues where no action is being taken and resources who are over allocated. Your inbox is filled with email alerts and you don’t know which one to read and respond to first. As a project sponsor running several projects, your project managers often come to you with ‘red’ issues, problems they can’t resolve and requests for your intervention. Your dashboard is a sea of ‘red’ and you don’t know what really needs your […]

Genius Project’s Powerful Reporting

25 February 2016
MS Excel

  One of the primary goals project managers need to accomplish in their daily work is to deliver the necessary status reports to their stakeholders along with providing themselves with the mission-critical data that will impact their performance and the ultimate delivery of their projects. Although the culture of reporting varies from organization to organization, there are some fundamental project details any effective project leader needs to share and consult to help drive his or her decision making process.  Keeping a project on track is never an easy process and good project managers understand that they need to constantly ask […]

What is workflow and how does Genius Project manage it?

12 February 2016

Genius Project recognizes that teams across different departments, within one organization, can have their own specific workflow and that organizations require the liberty of customization. But if you’re asking yourself, “what are workflows?” They are repeatable patterns in a business environment, which simplify the processes that makeup materials, finished goods, services and information. Each step in the workflow has a specific step before and after it, but the structure of that workflow can take various forms. Sounds simple enough? Well to simplify it further, flowcharts and process maps are super handy tools for visualizing any given workflow. Where flowcharts use symbols to identify steps […]

How To Get Your Team To Follow The Process

5 February 2016

  This is a guest post by Elizabeth Harrin from GirlsGuideToPM.com. Where I work we have a saying: Respect The Process. We all get along just fine if we do that: processes are there for a reason. The reason is not to make your life harder, even if sometimes it feels like that. However, as a project manager it’s often difficult to get all your team on board with processes that are new for them. We need them to work within our project management environment, but they are looking at a huge change to the way in which they work […]

Managing Your Project Pipeline vs Your Resources

1 February 2016
project pipeline

Winning a new project is exciting for any business. But it usually doesn’t take very long for the feeling or triumph to be taken over by the realization that more work means a greater challenge for resource management and the evaluation of how realistic it is to complete this project on time – if at all. The assessment is a delicate balance of how you will reshuffle your pool of resources to accommodate this new endeavor, which could possibly delay, cancel or compromise some of your ongoing projects. Questions to be asked include: Should your company hire additional consultants or […]

8 Project Management Trends for 2016

28 December 2015

The end of the year often creates a feeling of nostalgia mixed in with anticipation. We reflect on our accomplishments over the past year and think up new plans for the year ahead. As we gear up for 2016, we examine 8 trends for the project management space. 1. Increasing agility It comes as no surprise that we’ll be seeing even more of a focus on agile project management. It’s cost effective and quick iterative nature appeals to both management and the newer workforce. Agile management increases efficiency, mitigates risk and decreases the time to market for new product development […]

4 Communication Tips for Project and Team Management

21 December 2015

It’s no secret that communication is one of the key ingredients (if not, the most significant ingredient) to the effective management of projects and team members. How and what is communicated will make the difference between a motivated team with a clear vision and a disjointed team, with lacklustre motivation. Communication has the power to effect change, inspire and motivate. A good leader knows that in order to guide their teams and projects to success they have to make the end result crystal clear. The vision needs to be communicated clearly and creatively, so much so, that the team should […]